SaaS license management means knowing what software you own, who actually uses it, and when it renews. License Logic tracks every license in one place. You reclaim the seats nobody uses. You never get blindsided by a renewal.
Every unused seat, forgotten trial, and duplicate tool is money leaving the building.
Four steps from software sprawl to complete control.
License Logic finds every application in use, including the shadow IT that never went through procurement. You see the full inventory in one place.
See who actually uses each license, not just who was assigned one. Usage comes from your SSO logs and a lightweight agent, so the numbers are real.
Reclaim inactive seats and drop the tiers nobody touches. License Logic flags the waste and shows the savings before you renew.
Every renewal date lands in one calendar with alerts before the notice deadline. You negotiate with real usage data instead of a guess.
15-minute live demo with real data from your stack. No generic slides.
One platform for every license, from discovery to renewal.
Every application, owner, and renewal date in one place.
See who actually logs in, measured from SSO and a lightweight agent, not just seat assignments.
Find inactive licenses and reclaim them before the next renewal bills you again.
Surface the apps employees adopted without IT, so nothing hides off the books.
Alerts fire before the notice period closes, not after.
See license cost next to real usage, so you know what every tool is actually worth.
See how License Logic discovers every app, tracks real usage and renewals, and surfaces reclaim opportunities automatically.
Projected overspend for organizations that fail to centrally manage SaaS
Average annual savings for 250+ employee companies
Average time to full license visibility after setup
We’re not just building software – we’re solving the problem we lived through as
leaders working at mid-market companies.
License Logic was founded in 2024 by Joel Hereth who spent years managing bloated SaaS portfolios at high-growth companies. After manually tracking renewals in spreadsheets, negotiating contracts without usage data, and watching millions in waste slip through the cracks, he knew there had to be a better way.
We built License Logic to be the system we wished we’d had – a single platform that automatically tracks every license, surfaces optimization opportunities, and gives you the data you need to negotiate with confidence.
Today, we help companies in industries such as staffing, marketing, accounting manage $50m in SaaS spend, and have less than 5% churn with average customer has been with us for 2-years.
We know you’re trusting us with sensitive license and usage data. Security and compliance aren’t add-ons
– they’re built into everything we do.
Compliant (Cert. In Progress)
Compliant
Completed
Compliant
License Logic connects contract visibility, license optimization, software rationalization, and price benchmarking into one platform.
Track every contract, owner, & renewal date in one centralized system. No more spreadsheets or shared drives.
Proactively monitor real usage, reclaim inactive seats, and eliminate license waste without IT overhead.
Find redundant tools, consolidate your software spread, and eliminate overlap that’s bleeding your budget
See what similar companies are paying for the same tools you use. Negotiate from knowledge, not guesswork.
Everything you need to see, right-size, and renew every software license with confidence.
SaaS license management is the practice of tracking every software subscription your company pays for, measuring who actually uses it, and controlling cost at each renewal. It answers three questions: what do we own, who uses it, and when does it renew. Done well, it turns a sprawling stack of credit-card subscriptions into one inventory you can see, right-size, and renew on your own terms.
The work spans the full life of a subscription. You discover every application, including the tools bought outside IT. You measure real usage, not just the seats people were assigned. You reclaim what sits idle, consolidate what overlaps, and catch every renewal before its notice deadline.
SAM and SaaS license management solve related problems, but not the same one. Traditional SAM grew up around installed, on-premise software, where the risk was license compliance and audit exposure. SaaS license management focuses on cloud subscriptions billed per seat, where the money leaks through unused seats, duplicate tools, and auto-renewals nobody caught.
The difference shows up in the data each one needs. SAM tracks entitlements and installations. SaaS license management tracks real usage, tied to spend and renewal dates. As SaaS has grown into the majority of most software budgets, SAM programs increasingly fold SaaS management in rather than treat it as a separate job.
Most wasted SaaS spend traces back to a few predictable patterns.
Decentralized buying. Any team can buy software on a credit card without involving IT. Gartner expects business units to own 40% of SaaS renewals, which means much of the stack is bought where no one is tracking it.
No usage visibility. Companies buy seats by headcount, then never check who logs in. In License Logic's interviews with 80 mid-market executives, 49% said they lacked centralized visibility into their SaaS.
Orphaned and duplicate tools. Employees adopt an app, use it briefly, and move on. Different departments buy overlapping tools for the same job. Both quietly add seats no one needs.
Auto-renewals. Many subscriptions renew automatically with little notice. When finance and IT do not see the date coming, they cannot review usage or renegotiate before the charge lands.
Unmanaged licenses cost you in three ways: wasted spend, security exposure, and duplicated work.
The wasted spend is the largest and most direct. CFO Dive reported that the average company wasted about $18 million on unused SaaS licenses in 2023. For a typical 250-person company, that lands around $180K in annual license waste. Half of the executives in License Logic's research said they lose 20% or more of their software budget to licenses no one uses.
The security exposure comes from shadow IT. Applications adopted without IT bypass your controls, and orphaned accounts can leave company data reachable by people who have already left.
The duplicated work is quieter but just as real. When two teams run different tools for the same job, collaboration fragments and spend doubles.
A practical program does not mean boiling the ocean. Start with visibility and mature from there.
Build one inventory. Pull every application into a single source of truth, including free trials and tools bought outside procurement.
Measure real usage. Track sign-ins and active days, not seat assignments, so you know which licenses are actually working.
Right-size and reclaim. Reclaim dormant seats and drop tiers nobody uses. Because so many licenses go idle within the first month, even a monthly review pays for itself.
Manage renewals proactively. Keep one calendar of renewal dates and notice periods. Review usage and negotiate 30 to 60 days out, and turn off auto-renew wherever you can.
Consolidate overlap. Use usage data to find redundant tools and standardize on the ones that earn their keep. Gartner notes that coordinated teams can capture 30% to 40% in savings.
Most SaaS management platforms show you spend, or they show you single sign-on logins. Both miss the usage that happens outside SSO. License Logic pairs SSO data with a lightweight agent, so it captures the roughly one-third of usage that SSO logs alone never see. That real-usage signal is what turns a license inventory into confident decisions: which seats to reclaim, which tools to consolidate, and where to push at renewal. Manual tracking catches only about 60% of renewals. License Logic is built so nothing slips. It also connects license management to contract lifecycle management and native e-signature, so one platform tracks the agreement behind every license.
See every license, reclaim the seats nobody uses, and renew on your terms - starting in 48 hours.
Average first-year savings from license visibility and reclaimed seats
No credit card required. See your actual usage data in the demo.
